Parent Advisory Council

Meeting Minutes

December 1, 2009

I.                   Call to order

Dan Ward called to order the regular meeting of the Parent Advisory Council at 6:30 p.m. on December 1, 2009 in the James T. Butler Library.

II.                Attendance

The following persons were present:  Carolyn Strickland, Tammy Greene, Joe Menendez, Lori Surry, Angela Burns, Todd Dix, Melissa Brooks, Linda Hoffman, Sharon O’Berry, Michelle Edmunds, Chris Rawlings, Deborah Owen, Karen Neher, and Dave Newsom.

III.             Budget Information

A General Budget Review was presented for discussion.

            Mr. Ward stated that we are on target for close to a zero budget.  Lower spending has been necessary on various line items.  A rainy day fund will take care of the deficit if there is an actual deficit at year end.  Budget year goes from July 1 to June 30.  Our information in the Richmond Times Dispatch has been changed to a College Preparatory School.  The Development Office is attending Chamber meetings and working with community Real Estate Agencies and Hospitals in hopes to increase enrollment.  The Development Office will also be holding an Open House soon in South Hill.

            Questions from various committee members were addressed.  Follow-up calls are made to any family that does not choose us.  These calls are made by Mr. Ward and he shares that information with the Development office.  We typically see an increase in enrollment numbers in the beginning of the year but we will continue to recruit new students throughout the year.  Bidding on contracts are open to legitimate businesses.  A list of services eligible to bid on will be provided and if anyone is interested in bidding can contact Mr. Ward.  Discussion on the school’s strategic plan has been postponed until it can be provided at the next meeting. 

IV.             Research on Areas of Concern

Research was presented on Areas of Concern discussed at the October meeting.  Explanation and clarification was given on various topics.  All issues are under advisement.  Mr. Ward stressed that we will continue to work on these issues for the next meeting.

V.                New Meeting Date

Next meeting scheduled for February 2, 2010

VI.             Adjournment

Meeting was adjourned at 7:30 p.m.